How to submit your documents at Domek?

Our goal is to find the best mortgage for you and finalize it quickly. Please send all required documents clearly and completely via email or WhatsApp, and we’ll take care of the rest to ensure a smooth and efficient process.

Do you have a question about sending your documents? Let’s talk about it. I’ll gladly help you via Chat or WhatsApp.

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Overview of Required Documents

Depending on your personal and financial situation, Dutch banks may request some or all of the following documents:

  1. Passport
  2. Employment contract (werkgeversverklaring)
  3. Most recent payslip (salarisstrook)
  4. Annual statements (max. 3 years – send what you have)

If you’re self-employed:

  1. Chamber of Commerce registration
  2. Annual accounts & tax returns (max. 3 years)

Your adviser at Domek.nl will inform you exactly which documents are required in your situation.

1. Passport (ID document)

We need a valid ID to confirm your personal details.

Please send a clear photo or scan and make sure:

  • it is in colour,
  • all edges are visible,
  • front and back are included,
  • the document is still valid,
  • for passports: include the photo page and the page next to it.

Tip: place your passport on a table with good lighting and take the photo straight from above.
Your documents are handled securely and only used to process your application.

Click here for an example or see video below:

2. Employer’s statement

Your employer must complete and sign this document. Please do not fill in anything yourself.

Before sending, quickly check:

  • all fields are completed
  • it includes a signature, company stamp and contact person name
  • it is filled in by one person in the same pen colour, without corrections
  • the document is not older than 2 months
  • if a statement of intent is included, it also has a signature and stamp

If you work through an employment agency, the agency must complete and sign the document.

Your documents are handled securely and only used to process your application.

Click here for an example (see video below)

3. Most recent payslip

Please send your latest payslip so we can verify your income.

Before sending, check:

  • the payslip is not older than 2 months
  • your name and employer are visible
  • the bank account where the salary is paid is shown

Let us know if any of the following applies to you:

  • parental leave
  • bonus or irregular payments
  • recent salary increase
  • employed for less than 6 months

Your documents are handled securely and only used to process your application.

Click here for an example (see video below)

4. Annual statements (jaaropgave – max. 3 years, send what you have)

Please send your annual income statements from the last years, if available. This helps us verify your income history.

Before sending, check:

  • your name and employer are visible
  • the full year is shown
  • all pages are included

If you recently started working and don’t have older statements yet, just send the ones you have.

Your documents are handled securely and only used to process your application.

Click here for an example (see video below)

5. Chamber of Commerce registration (KvK-registratie) – self employed

If you are self employed, please send your Chamber of Commerce registration. We use this to verify your business and how long you have been active.

You can download this document from the Dutch Chamber of Commerce (KvK) website.

Before sending, check:

  • your name and business name are visible
  • the KvK number is shown
  • the start date of the business is visible
  • all pages are included

If you recently started your business, just send the most recent extract you have.

Your documents are handled securely and only used to process your application.

Click here for an example (see video below):

6. Annual accounts & tax returns (jaarrekening & belastingaangifte – max. 3 years)

If you are self employed, please send your annual accounts and tax returns from the last years. We use these to calculate your average income.

Before sending, check:

  • the documents include the full financial year
  • profit and loss statement is included
  • balance sheet is included (if available)
  • the tax return is submitted to the tax office (Belastingdienst)
  • all pages are included

If you have fewer years available, just send what you have.

Your documents are handled securely and only used to process your application.

Click here and here for an example (see video below)

Need help or ready to send your documents?

You can safely send your documents to us in the way that is easiest for you:

If you are unsure whether a document is correct, just send it to us first. We will check it for you so you don’t lose time.

All documents are handled confidentially and only used for your application.

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